Grants, Contracts, and Compliance Officer at Pact

Position Purpose

The Grants, Contracts, and Compliance Officer is responsible for managing the award and administration of sub-grants funded by the Global Fund, USAID, or other international donors. This officer provides high-level oversight to achieve the goals of the Pact Tanzania project in collaboration with project partners.

Key Responsibilities

  1. Sub-award Administration:
    • Perform compliance reviews, financial assessments, and quantitative analysis.
    • Conduct pre-award assessments to evaluate the responsibilities of prospective grantees using Pact’s capacity assessment tools.
    • Determine risk profiles of prospective grantees and recommend appropriate strategies to mitigate identified risks, including the development of special award conditions.
    • Select appropriate award instruments.
    • Perform cost analysis and budget negotiations.
    • Prepare negotiation memoranda.
    • Complete the submission of award documents for approval by the Country Director, Chief of Party, or Finance Director.
  2. Pre-Award Cycle:
    • Assess the responsibility and grantworthiness of organizations through financial statements, audits, and other documentation.
    • Support the development and delivery of training and technical assistance programs for grant management.
    • Utilize Promise and Serenic systems for all key processes.
  3. Post-Award Cycle:
    • Provide technical assistance to staff and grantees on:
      • Pact’s grants management policies and procedures
      • Policies and procedures for procurement under subgrants
      • Interpretation of donor regulations and Circulars
      • Simplified grants modifications
      • Grantee monitoring
      • Grantee inventory and VAT reports
      • Audit reports of grantees
      • Other deliverables (programmatic and financial) of grantees
      • Monitor compliance with special award conditions
      • Conduct investigations to resolve contractual issues/problems/disputes
      • Routinely monitor the maintenance and control of the grants archive
  4. Contract and Consultancy Management:
    • Review all contracts (lease, insurance, project contacts) as required by various projects with Pact Tanzania.
    • Prepare consultancy contracts and guide consultancy engagements within Pact Tanzania.
    • Perform contract administration activities for selected contracts and assist in monitoring contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
    • Support the extension of periods of performance and contract closeout processes.

Required Qualifications

  • Education:
    • Bachelor’s degree in Business Administration, Commerce, Social Science, or a related field.
  • Experience:
    • Minimum of 6 years of relevant experience in the NGO sector within Tanzania, managing sub-grants funded by the Global Fund, USAID, or other international donors.
    • At least 3 years of relevant work experience on USAID-funded projects.
    • Proven experience in donor funds administration.
    • Experience in managing sub-award design and administration.
    • Understanding of local contract and procurement law.
    • Knowledge of USAID CFR 200 and other relevant Circulars.
    • Familiarity with USAID DATIM financial report preparation is a plus.
    • Strong understanding of donor auditing requirements and guidelines.
    • Solid knowledge of USAID and other donor regulations applicable to agreements administration.
    • Experience assessing grantworthiness of organizations through financial documentation.
    • Proven capacity to design and deliver training and technical assistance programs.
    • Proficiency in a local language is preferred.
  • Skills:
    • Excellent communication skills in both Kiswahili and English, both verbal and written.
    • Effective written and oral communication skills.
    • Proficiency in word processing, spreadsheets, and database management.
    • Ability and willingness to travel.
    • Strong analytical skills.
    • Ability to perform cost analysis and budget negotiations.
    • Ability to conduct investigations and resolve contractual issues.
Job Category: Compliance Officer Contracts Grants
Job Type: Full Time
Job Location: Dar es Salaam

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