Grants, Contracts, and Compliance Officer at Pact
Position Purpose
The Grants, Contracts, and Compliance Officer is responsible for managing the award and administration of sub-grants funded by the Global Fund, USAID, or other international donors. This officer provides high-level oversight to achieve the goals of the Pact Tanzania project in collaboration with project partners.
Key Responsibilities
- Sub-award Administration:
- Perform compliance reviews, financial assessments, and quantitative analysis.
- Conduct pre-award assessments to evaluate the responsibilities of prospective grantees using Pact’s capacity assessment tools.
- Determine risk profiles of prospective grantees and recommend appropriate strategies to mitigate identified risks, including the development of special award conditions.
- Select appropriate award instruments.
- Perform cost analysis and budget negotiations.
- Prepare negotiation memoranda.
- Complete the submission of award documents for approval by the Country Director, Chief of Party, or Finance Director.
- Pre-Award Cycle:
- Assess the responsibility and grantworthiness of organizations through financial statements, audits, and other documentation.
- Support the development and delivery of training and technical assistance programs for grant management.
- Utilize Promise and Serenic systems for all key processes.
- Post-Award Cycle:
- Provide technical assistance to staff and grantees on:
- Pact’s grants management policies and procedures
- Policies and procedures for procurement under subgrants
- Interpretation of donor regulations and Circulars
- Simplified grants modifications
- Grantee monitoring
- Grantee inventory and VAT reports
- Audit reports of grantees
- Other deliverables (programmatic and financial) of grantees
- Monitor compliance with special award conditions
- Conduct investigations to resolve contractual issues/problems/disputes
- Routinely monitor the maintenance and control of the grants archive
- Provide technical assistance to staff and grantees on:
- Contract and Consultancy Management:
- Review all contracts (lease, insurance, project contacts) as required by various projects with Pact Tanzania.
- Prepare consultancy contracts and guide consultancy engagements within Pact Tanzania.
- Perform contract administration activities for selected contracts and assist in monitoring contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
- Support the extension of periods of performance and contract closeout processes.
Required Qualifications
- Education:
- Bachelor’s degree in Business Administration, Commerce, Social Science, or a related field.
- Experience:
- Minimum of 6 years of relevant experience in the NGO sector within Tanzania, managing sub-grants funded by the Global Fund, USAID, or other international donors.
- At least 3 years of relevant work experience on USAID-funded projects.
- Proven experience in donor funds administration.
- Experience in managing sub-award design and administration.
- Understanding of local contract and procurement law.
- Knowledge of USAID CFR 200 and other relevant Circulars.
- Familiarity with USAID DATIM financial report preparation is a plus.
- Strong understanding of donor auditing requirements and guidelines.
- Solid knowledge of USAID and other donor regulations applicable to agreements administration.
- Experience assessing grantworthiness of organizations through financial documentation.
- Proven capacity to design and deliver training and technical assistance programs.
- Proficiency in a local language is preferred.
- Skills:
- Excellent communication skills in both Kiswahili and English, both verbal and written.
- Effective written and oral communication skills.
- Proficiency in word processing, spreadsheets, and database management.
- Ability and willingness to travel.
- Strong analytical skills.
- Ability to perform cost analysis and budget negotiations.
- Ability to conduct investigations and resolve contractual issues.
Job Category: Compliance Officer Contracts Grants
Job Type: Full Time
Job Location: Dar es Salaam